58+ Ready-made Report Templates for Professionals

What is a report?

A report is defined as a document that represents information written in an organized manner targeting a specific group of audience. A report may be written for a specific purpose. It may list down events that have happened in an organization or may have been a part of research work.

What is the format of a report?

The format of a report includes the following:




  • Title/Cover page
  • Table of contents
  • Executive summary
  • Quick Summary (Introduction)
  • Report Details
  • Conclusion
  • Recommendations
  • References
  • Appendices.
  • Title of the report: The title of the report as the name signifies tells the title of the report. Under the title is written the name of the authors of the report and the date when the report is prepared.
  • Table of contents: In this heading major headings are written which have been discussed in the report in detail. The page number on which the reader can find a specific heading is also mentioned
  • Executive Summary: The executive summary presents the reader with a concise yet quick review of the report. It should not be lengthy. This section includes the summary of the conclusion, the recommendations given, and the major points uplifting the report. This section should be short and concise as it represents the overall report in general. Most people just go through the summary section without bothering to read the whole report to get an understanding of the report so it is always better to include all the relevant points in this section and making sure that no point is skipped. It is always in the best interest of the writer to write the summary in the end so that it may include any point which you had decided to add at the last moment to make it part of the report.
  • Quick Summary (Introduction): The first page of the report includes its introduction. Here the writer gives an explanation of the problems and reflects upon the reader that why the report has been made. It is very important to note here that in this section you can define terms if you had missed them in the title. You need to predefine how the details of the report are arranged under this heading. In this section, you need to define the purpose and objective of the report. It should also mention the limitations of the report and assumptions if any are made for the compilation of the report.
  • Report Details (Body): The body as the name suggests is the main part of the report. Her information is presented in the form of sections with subtitles of each section. Normally information here is arranged in order of importance. Information here should be presented in an organized manner.
  • Conclusion: Bringing everything altogether is what you do in this section of conclusion.
  • Recommendations: Recommendations are for the future. They ought to be brief and numbered properly.  Recommendations should not only be feasible but also action-oriented.
  • References: In this section, you can mention the resources from where you have gathered the information for writing the report. References must be very clear.
  • Appendices: This section of the report is read by experts as it includes all the technical information. It may include any table or graph to support your findings.

Major types of a report:

Major types of report are:

  • Business Report
  • Activity report
  • Performance Report
  • Project Report
  • Expense Report
  • Sales report
  • Analysis Report
  • School Report

Business Report

The business report provides an analysis and evaluation of issues and facts that are related to business performance in general.

#1 – Business Case Report


#2 – Business Expense Report


#3 – Business Feasibility Report

A business feasibility report provides an analysis of the market for selling products. It determines which segment is more powerful for product distribution. This report provides information about the competition in the market. This report includes information about the strength of demand for products. This report provides demographics for selling products. This report contains different recommendations which help in solving particular problems.  This report provides the basics of the feasibility of the recommendations given by Problem Analysts. Investigate technical issues that help the decision-makers to decide which solution they think is right for the company.


#4 – Business Grant Progress Report

Business Grant Progress Report is required to address the financial statements of the company. This report required at the end of the year. This report provides information on business outcomes and their impact on the market. Provide information about the outcomes. This document gives information about business accomplished goals set by the association. This report is made on changings have been made while making the initial grant proposal.  Following are key points of making effective business grant report

  • The report should be made with scientific progress to identify significant changes in the business.
  • The report contains information about workers. What challenges and lesson they have learned in business.
  • Provide plans for following the succeeding budget in the year and budget details.
  • The business grant report contains information about how the funds were utilized. This could contain photocopies of recipients for items bought.
  • Provide business financial information.
  • Business future plans and sustainability.
  • Provide information about your business progress. Determine business progress.
  • Business Grant Progress Report is a document required by the recipient who accomplished with terms of the award.
  • The report must start and end by saying Thank you.


#5 – Business Valuation Report

Business valuation is a general process that determines the whole business process or company unit.  It can be used to determine the Economic value of a business. The valuation of a business is the process that determines being used the cost of a business, using all objects of the process and searching all aspects of the business. Business valuation value based on the Income, Asset, and Market approaches. The reasons to create a business valuation report one of the changes in business ownership and the second request for a major loan.

The main reasons Litigation, Planning, Buying, and selling a business for performing a Business Valuation Report can help to improve the company.

The Business Valuation depends upon the basic evidence.

  • the legal description for business
  • property issues clear
  • management and ownership have been verified 
  • fair, strategic, and intrinsic values based on the company
  • economy experience for Business
  • Overview for Business progress


#6 – Sample Business Report




Activity Report

The activity report gives a detailed overview of a worker’s activities over a specific period of time. It includes all the projects, tasks, and assignments done by the worker. Its main purpose is to tell what a particular worker has been doing.


#7 – Activity Progress Report

This report outlines the current state of your activity for the project you or your team is working on. It highlights the milestones which you have already achieved and how many tasks you have still uncompleted. It mentions the details of the task and commitments that have towards those incomplete tasks. It provides you with an overall estimation of the time and resources which you have utilized in the activity. It gives you an overall view of your activity in the form of graphs, pie charts, and theory that helps to detect upcoming errors. So, you can change your strategy and methods to avoid such problems. It keeps you updated and motivated in your professional zone. It provides you a quick view of the activity’s progress. It determines the growth rate of the given project. Either it is leading towards its goal or not. These reports are beneficial for a clear understanding of the activity in terms of its completion.


#8 – Annual Progress Report


#9 – Creative Professional Activity Report


#10 – Daily Construction Report


#11 – Grantee Periodic -Reporting

Having the grantee periodic reporting system in an organization is one of the best ways to reconnect for the funding support with the groundwork. It helps in the development of relationships with people working for organizations. Thus, it assists in pursuing better grant reporting. The periodic grant reporting is known as a tool for ensuring that the organization is using the money in an acceptable way. Moreover, it shows insights due to which organizations get benefits. The reporting is done periodically so that the supporting organization must know that everything is going smoothly and there is no leakage of funds. Or the purpose of funds has been fulfilled and there is no wastage of money other than its appropriate use.

The grant periodic reporting is done by asking questions that how the organization is spending money. This provides key considerations that are required in grantee reporting.


#12 – Monthly Construction Report


#13 – Monthly Status Report Example

The monthly status project report is a timely update about the progress of the ongoing projects. The staff has to answer each question present in the Monthly progress report form. They provide high-level information related to the project. There is no need for detail but only precise information. It is important to write to help the worker keep all stakeholders in the loop and aligned with the progress of the project. The example of a good project include

  • Name the report
  • Current status of the project that is on track or completed
  • Summary of the status report
  • Two or three areas of milestone that the person has to highlight
  • A high-level review of each area
  • Linking to other documents
  • Any issues or challenges ongoing on the project
  • Add the additional notes to highlight

These are key components that must be present in each progress report to update your work status.


#14 – Onsite Monitoring Report

On-Site Monitoring Report is made after an expert or specialist, an employee on behalf of the entity or the client, or a government person visits a construction or factory off-station site to analyze. These reports are the records of the activities taking place on the site and the specialist’s feedback on them. It is a compulsory action when a loan or charity is being used to construct an asset. At times, government officials also make these reports if the government thinks the asset could be beneficial to the government in the future or the construction is being done on behalf of the government.

The report is useful to keep a check on the site’s progress and keep a record of the visits of such specialists. The experts are liable to create the reports for the entity’s owner or any person they are hired by. 


#15 – Organization Personnel Activity Report


#16 – Petroleum Storage Tank Field Activity Report


#17 – Progress Report


#18 – Project Program Management Report


#19 – Project Status Report

The project status report is a documented history of the project. It is a document that highlights the analytical information about the project. It determines the current state of the project. It defines the expected error which is coming ahead. Overall it mentions the sub details of the project. It describes the factors which hinder its progress. It includes the time frame and employees’ strategies. It claims that the project is well handled by its workers or not. This also determines that the project is going in the right direction or there is a need to change the strategy. It helps to understand the growth rate of the workers. It describes the multiple factors due to which you can change your direction for completion of the project. It helps to understand different aspects of the project. These reports are not published for once. But it has to be changed again and again until the project is complete. 


#20 – Quarterly Activity Report

This document is accompanied by information and an exclusive summary of business progress during a three months period of time. This report contains information which highlights the company’s goals and achievements. This report also contains information about ongoing challenges and in terms of ongoing challenge’s this report often includes information about strategies planned to overcome such challenges. Sometimes a quarterly report may also need to discuss the previous quarterly reports and their data in order to compare the previous and current happenings. This report also contains guidance about future financial results and how to improve and increase the firm’s resources and revenues.




This report takes time because these reports require extended research. While preparing this report document keep in mind to gather financial and performance information from different sources. Add as many details as you can to make this report as comprehensive as possible. To make your quarterly activity report more attractive show graphs and spreadsheets. Basically, such reports are accompanied by amazing presentations which are provided by the company’s management presented to grab investors’ and analyst’s attention.


#21 – Semi-Annual and Annual Report


#22 – Technical Project Report

Performance Report

This report focuses on the performance of something. Normally they are made by government bodies in which they reflect that they being financed with public money have used the money in an efficient and rightly.


#23 – Annual Appraisal Form

Annual Appraisal Form is a document that uses to survey the performance of employees. On an Appraisal, Form managers look at employees’ successes and their contributions.

They also reveal the employee’s areas of strength and weakness. It is used for many businesses the usually-annual staff appraisal is under review to evaluate the performance of the employees to give better opinions about the sectors to meet the business needs and address any problems that may have arisen in their behavior.

The main object of the Appraisal to improve the performance of employees which leads to the success of the company.

Requirements:

It is too important for any managers to establish the productivity of their employees.

  • performance of the employees
  • actual performance
  • Communication going on the cycle of the performance


#24 – Annual Progress Report

Researchers have to submit the annual progress report to the research ethics committee to inform about the progress of the research. REC monitors the research procedures that the researchers are doing. The information that is written in the annual progress report includes the recruitment, safety, amendments, and research conducted. It is submitted to the REC that provides a favorable opinion. It is submitted until the end of the study.

The chief investigator has to complete and submit the annual progress report. Students get the report from their department. The type of form depends on the type of research they are performing. After the submission, REC will give the opinion and review it any time after the research period. APR helps to monitor each HDR candidate response’s progress, identify and the issues affecting the advancement of HDR candidates. Moreover, it assists the candidate in managing the progress by collaborating with supervisors.


#25 – Management Performance Evaluation Process and Timeline

The Management Performance Evaluation Process And Timeline is a document that allows the employer to gauge their employee’s contribution to the organization. The practice is often criticized for having difficulty in assessing a close employee, the task being time costing and seen as an irrelevant task. However, the actual benefits outweigh these difficulties. The form of standard evaluation criticizes the guidelines of standard performance measures for providing disciplinary and feedback procedures that enforce performance boundaries that are acceptable to promote staff recognition and inspire individuals to do their best and encourage communication.

Contents/Requirements:

Primarily the aim of a management performance assessment process and timeline is to give an accountable evaluation of an employee’s participation in the workforce and encouraging an increase in the quality of work done by matching it with the timeline of the work done.

The usual format includes a small summary to be game the report and followed by a table with headings like the timeline which indicates the period of the review, the task performed in the period or responsible party, and the Action/Form.


#26 – Performance Work Statement Report

A performance work statement is a performance-based assessment that defines goals and ethical standards expected from the operator. At the time of the agreement, PWS has the legal responsibility of the contractor with the U.S. government. The major goal of PWS is to find what they should have to do instead of how they can do it and also provides the contractor with the best methods that will help them in gaining good results of their work. PWS always ensures that all the offerors who want to offer anything must have the ability to compete for the equity, it is the responsibility of the government to remove such kind of restrictions that are banning the entry of a potential contractor. The most definitive Performance work statement is that which is manufacturing conclusive proposals that reduce the time required for the evaluation of the proposal. Making of PWS starts with an analytical process named job analysis. 


#27 – Post Contract Completion Evaluation Contractor Performance Report

Project Report

The project report provides information regarding a proposed project. Its main purpose is to signify the operations that will be undertaken for the achievement of desired results. It is the business plan of action needed to achieve goals and objectives.


#28 – Monthly Project Status Report


#29 – Project Closeout Report


#30 – Project Pilot Report


#31 – Project Report


#32 – Project Status Report

A project status report is a report on a project’s health, progress, issues, and risks. It packs information on the project schedule, costs, scope, and more. With such details at hand, stakeholders can immediately take action on the arising challenges and risks highlighted. How much of your goal has been achieved, and if you’re seeing any issues in the project.

Follow these four steps to create your project report:

  • Gather all the key information:
    It’s never challenging to gather all the key information.
  • Know your target audience:
    Knowing who you’re writing a status report for helps you deliver the information needed. For instance, CEOs, directors, and other high-level people often need big-picture highlights.
  • Write your copy beforehand:
    Ideally, short sentences are the best. They keep things easy on the eyes of your reader.
  • Work with a suitable template
    You need a regular template for your report to save time and reduce errors. This way, you can manage your reader’s expectations better as well.


#33 – Weekly Project Progress Report

Weekly Project Progress Report is a document that explains in detail how is a project is coming along and outlines the activities carried out, completed, and the milestones reached from the project plan in the relevant week. It is typically written for a colleague, a supervisor, or a client. 

The report is important as it gets everyone on the same page, facilitates collaboration, improves transparency and accountability by providing a paper trail, and improves project evaluation and review all the while offering insights for future planning.

Contents/Requirements:

This reporting document is mostly dependent on the type of project and the receiver, however, a certain set of contents are almost always present in a WPPR. Following is a list of some basic headings at can be used while making a template for this report,

  • List of tasks completed in the week
  • List of milestones hit in the week
  • All goals planned for next week
  • Lessons learned this week
  • Roadblocks or challenges faced 

Expense Report

It is defined as a form that keeps track of business spending. It keeps track of all those purchases which are necessary to run the business. These purchases are defined by the business owner.


#34 – Company Tour Expense Report

Company tours are one of the ways to create a good relationship amongst the staff or team spirit within a department. At times, they are a good relaxing recreational outing organized by the entity for their employees, sometimes it for meetings, but mostly these tours are planned for a combination of both. 

These tours are company expenses that need to be verified to the tax officers, the departments’ heads, clients (in case it was to be reimbursed by them), or the project managers, for which, a Company Tour Expense Report is created after every company tour. Such reports help the administration decide whether to plan such tours in the future or to avoid the expenditure.

Contents/Requirements:

The report is made depending on the requirement of the entity’s policy or demand of the situation. The employer or the receiver, in case of client or sponsor, states their requirements or provides a pre-set template. It usually depends on the mode of transportation, reason for travel, and other such factors. 


#35 – Employee Travel Expense Report


#36 – Event Budget Income and Expense Report


#37 – Quarterly Project Expenditure Report Format


#38 – Startup Expense Report

Sales Report

A sales report gives a clear picture of sales activities that have taken place over a certain period of time. A sales report helps business owners know how well the products and services offered by them are doing in the market.


#39 – Cash Budget Report


#40 – Demand & Supply Analysis Report


#41 – Full Year / 12 Month Sales Forecast Report


#42 – Monthly Sales Report


#43 – Sales and Marketing Action Plan


#44 – Sales Report


#45 – Sales Tax Report

Analysis Report:

Based on historical data the analysis report helps a business evaluate its business decisions. It furthermore provides the business with recommendations for the future.


#46 – Analysis Report


#47 – Annual Assessment Report


#48 – Business Impact Analysis Report


#49 – Consideration for Business Case Analysis Report


#50 – Post Event Analysis Report


#51 – Sample Risk Analysis Report


#52 – System Analysis Review Report

System analysis can be defined as monitoring a system or its parts to establish its objectives. It is a problem-solving technique to improve the system and secure all the components by working efficiently to accomplish their goals.

A System Analysis Review Report highlights the division by expanding on project description system capabilities and its benefits to the business. Its initial purpose is to ensure that involves stakeholders agree on the benefits and expectations of the system.

Contents/Requirements:

The System Analysis Review Report is a confidential document made either for the client or a senior position holder. The report helps the reader under the base on which the system is analyzed. Although the report does not have a specific set of content, some points are compulsory to be discussed. Such as:

  • Stakeholders and their positions & their activities
  • Business benefits
  • The relative major subsystems
  • The functional decomposition description


#53 – Test Analysis Report


#54 – Traditional Gap Analysis Report

School Report

It is a form which is filled by your academic counselor. It provides a general overview of the academic program of the school. With its help, you can compare students in your class


#55 – Annual Report


#56 – Class Attendance Report


#57 – School Accountability Report


#58 – School Financial Report


#59 – Student Progress Report

Tips for writing a report:

Here are five tips for writing a report that will help you while drafting out a report.

  • Write the executive summary and table of contents at the end: This way will help you keep the headings of different sections and the page number of each section consistent. The executive summary does not take much time to write.
  • Focus on the objective: Before writing a report, you must have a clear purpose in mind as to why are you writing the report and for whom are you writing it.
  • Plan before writing: Before writing a report you should collect all the relevant information needed to compile the report. You may need to interview people for this purpose. You need to structure your report clearly. Make sections and then divide them into headings and then further subheadings if needed. It is very good practice to make a mind map. It helps you gather key points that you might discuss in your report in detail. Once they are written, elaboration of the same becomes easier.
  • Make your report presentable: Your report should be compiled in a way that makes it easily readable and understandable. You should design it in an interactive manner which would urge people to read it.
  • Proofread and editing: These two are essential for writing a good report. Once you are done with writing the report, it is always a good practice to proofread every detail you have written so that you may edit your report before presenting it to a greater audience.