A report is defined as a document that represents information written in an organized manner targeting a specific group of audience. It may be written for a specific purpose. It may list down events that have happened in an organization or may have been a part of research work.
The format of a report includes the following:
The title tells the quick information of the report. Under the title can be written the name of the author and the date when it was prepared.
In this heading major headings are written which have been discussed in the report in detail. The page number on which the reader can find a specific heading is also mentioned
The executive summary presents the reader with a concise yet quick review of the report. It should not be lengthy. This section includes the summary of the conclusion, the recommendations given, and the major points uplifting the report. This section should be short and concise as it represents the overall report in general.
Most people just go through the summary section without bothering to read the whole report to get an understanding. So it is always better to include all the relevant points in this section and making sure that no point is skipped. It is always in the best interest of the writer to write the summary in the end so that it may include any point which you had decided to add at the last moment to make it part of it.
The first page includes its introduction. Here the writer gives an explanation of the problems and reflects upon the reader that why the report has been made. It is very important to note here that in this section you can define terms if you had missed them in the title. You need to predefine how the details are arranged under this heading. In this section, you need to define the purpose and objective as well. It should also mention the limitations and assumptions if any are made for the compilation of the report.
The body as the name suggests is the main part of the report. Her information is presented in the form of sections with subtitles of each section. Normally information here is arranged in order of importance. Information here should be presented in an organized manner.
Bringing everything all together is what you do in this section of the conclusion.
Recommendations are for the future. They ought to be brief and numbered properly. Recommendations should not only be feasible but also action-oriented.
In this section, you can mention the resources from where you have gathered the information. References must be very clear.
This section is read by experts as it includes all the technical information. It may include any table or graph to support your findings.
Major types of reports are:
The business report provides an analysis and evaluation of issues and facts that are related to business performance in general.
Watch the video below to see how to modify or create this Business Expense Report in MS Word
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The activity report gives a detailed overview of a worker’s activities over a specific period of time. It includes all the projects, tasks, and assignments done by the worker. Its main purpose is to tell what a particular worker has been doing.
This report focuses on the performance of something. Normally they are made by government bodies in which they reflect that they are being financed with public money have used the money in an efficient and rightly.
The project report provides information regarding a proposed project. Its main purpose is to signify the operations that will be undertaken for the achievement of desired results. It is the business plan of action needed to achieve goals and objectives.
It is defined as a form that keeps track of business spending. It keeps track of all those purchases which are necessary to run the business. These purchases are defined by the business owner.
A sales report gives a clear picture of sales activities that have taken place over a certain period of time. A sales report helps business owners know how well the products and services offered by them are doing in the market.
Based on historical data the analysis report helps a business evaluate its business decisions. It furthermore provides the business with recommendations for the future.
It is a form that is filled by your academic counselor. It provides a general overview of the academic program of the school. With its help, you can compare students in your class
Here are five tips for writing a report that will help you while drafting out.
This way will help you keep the headings of different sections and the page number of each section consistent. The executive summary does not take much time to write.
Before writing a report, you must have a clear purpose in mind as to why are you writing the report and for whom are you writing it.
Before writing a report you should collect all the relevant information. You may need to interview people for this purpose. You need to structure it clearly. Make sections and then divide them into headings and then further subheadings if needed. It is very good practice to make a mind map. It helps you gather key points that you might discuss here in detail. Once they are written, elaboration of the same becomes easier.
It should be compiled in a way that makes it easily readable and understandable. You should design it in an interactive manner that would urge people to read it.
These two are essential for writing a good report. Once you are done with writing the report, it is always a good practice to proofread every detail you have written so that you may edit your report before presenting it to a greater audience.
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