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What is a report?
A report is defined as a document that represents information written in an organized manner targeting a specific group of audience. A report may be written for a specific purpose. It may list down events that have happened in an organization or may have been a part of research work.
Title of the report: The title of the report as the name signifies tells the title of the report. Under the title is written the name of the authors of the report and the date when the report is prepared.
Table of contents: In this heading major headings are written which have been discussed in the report in detail. The page number on which the reader can find a specific heading is also mentioned
Executive Summary: The executive summary presents the reader with a concise yet quick review of the report. It should not be lengthy. This section includes the summary of the conclusion, the recommendations given, and the major points uplifting the report. This section should be short and concise as it represents the overall report in general.
Most people just go through the summary section without bothering to read the whole report to get an understanding of the report so it is always better to include all the relevant points in this section and making sure that no point is skipped. It is always in the best interest of the writer to write the summary in the end so that it may include any point which you had decided to add at the last moment to make it part of the report.
Quick Summary (Introduction): The first page of the report includes its introduction. Here the writer gives an explanation of the problems and reflects upon the reader that why the report has been made. It is very important to note here that in this section you can define terms if you had missed them in the title. You need to predefine how the details of the report are arranged under this heading. In this section, you need to define the purpose and objective of the report. It should also mention the limitations of the report and assumptions if any are made for the compilation of the report.
Report Details (Body): The body as the name suggests is the main part of the report. Her information is presented in the form of sections with subtitles of each section. Normally information here is arranged in order of importance. Information here should be presented in an organized manner.
Conclusion: Bringing everything altogether is what you do in this section of conclusion.
Recommendations: Recommendations are for the future. They ought to be brief and numbered properly. Recommendations should not only be feasible but also action-oriented.
References: In this section, you can mention the resources from where you have gathered the information for writing the report. References must be very clear.
Appendices: This section of the report is read by experts as it includes all the technical information. It may include any table or graph to support your findings.
Major types of a report:
Major types of report are:
Business Report Templates for MS Word
The business report provides an analysis and evaluation of issues and facts that are related to business performance in general.
The activity report gives a detailed overview of a worker?s activities over a specific period of time. It includes all the projects, tasks, and assignments done by the worker. Its main purpose is to tell what a particular worker has been doing.
This report focuses on the performance of something. Normally they are made by government bodies in which they reflect that they being financed with public money have used the money in an efficient and rightly.
The project report provides information regarding a proposed project. Its main purpose is to signify the operations that will be undertaken for the achievement of desired results. It is the business plan of action needed to achieve goals and objectives.
A sales report gives a clear picture of sales activities that have taken place over a certain period of time. A sales report helps business owners know how well the products and services offered by them are doing in the market.
Here are five tips for writing a report that will help you while drafting out a report.
Write the executive summary and table of contents at the end: This way will help you keep the headings of different sections and the page number of each section consistent. The executive summary does not take much time to write.
Focus on the objective: Before writing a report, you must have a clear purpose in mind as to why are you writing the report and for whom are you writing it.
Plan before writing: Before writing a report you should collect all the relevant information needed to compile the report. You may need to interview people for this purpose. You need to structure your report clearly. Make sections and then divide them into headings and then further subheadings if needed. It is very good practice to make a mind map. It helps you gather key points that you might discuss in your report in detail. Once they are written, elaboration of the same becomes easier.
Make your report presentable: Your report should be compiled in a way that makes it easily readable and understandable. You should design it in an interactive manner which would urge people to read it.
Proofread and editing: These two are essential for writing a good report. Once you are done with writing the report, it is always a good practice to proofread every detail you have written so that you may edit your report before presenting it to a greater audience.