Quotations, also known as ‘sales quotes’ are provided by businesses providing services to their clients in the form of quotes. These are offered to the clients asking for them to bid an offer for the products or services provided. Quotations are provided in various forms such as hard fillable sheets or emails sent out to the clients.
To put it out there in simple words:
“A quotation will let your potential client know how much will the services or products you offer will cost him/her.”
Quotations are required to contain all the necessary information and details that the client might potentially be looking for. This is why it requires a great amount of time and effort to prepare these professional ‘estimates’ or ‘proposals.’ The reason why your quote must be able to stand out from the variety of ones that clients have at their hands is that the clients are looking at all of these at the same time. The ability to leave an impression on the client and make them believe that this is the best price quote they have has to be your priority!
Even after you have covered all the vital information that you must have, you must stay prepared to provide any set of additional information the client might ask for, at any stage. Most of the time the quotes produced for all the clients are almost the same with standardized basic information, however, changes and additions might be made when the need arises.
Download professionally designed Quotation Templates in Microsoft Word with beautiful layout and colors for absolutely FREE of cost. All of these are formatted for A4 paper size (8.27″ x 11.69″). If you need to print it for a US Letter or any other paper size, you can easily amend any of these to do that.
When a client asks for a business quote, he/she expects that yours will very likely have material on the details of products or services offered, the price package that you have, the guaranteed and warranty packages that you might offer (if any), and a legally binding confidentiality agreement. This agreement establishes that the information provided by the company to the client will be kept private and will not be disclosed to another party of parties.
Quotations, as such are not considered to be “legal” documents unless and until they have been made an official part of the contract. However, after the quotation has been accepted it will be generally believed that the client has officially agreed to the price offered and has agreed to the additional terms and conditions.
Imagine if every time you have a potential agreement before you, you go on beginning from scratch and prepare an individualistic and customized quote for each of your clients. Time-taking, right?!
Well, the solution to this is to come up with a standard document that has all the necessary information and helps you reduce your time and energy. For this purpose, you can download one of the templates we have carefully created for you and use them whenever you have to. These templated can be easily edited to meet all your needs for example if you happen to update the price criteria or other policies. Why go on creating a new one every single time?!
Your ideal business quote must have the following information in order to give your potential customers a clear idea of what they are getting into:
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