Formal Resignation Letter Template

The Formal Resignation Letter is a polished and professional template used when resigning from a job, especially in corporate or formal settings. It follows a structured format and is suitable for conveying your resignation in a respectful manner.

How to Use:

  1. Start with a formal salutation, using the recipient's title and last name (e.g., "Dear Mr. Smith").
  2. Clearly state your intention to resign from your position in the opening paragraph.
  3. Provide your last working day, typically two weeks from the date of the letter.
  4. Express gratitude for the opportunities and experiences you had while working at the company.
  5. Offer to assist with the transition process and provide any necessary information to ensure a smooth handover.
  6. Close the letter with a formal closing, such as "Sincerely" or "Yours faithfully," followed by your signature.

Tips to Use:

  • Use formal language and avoid colloquial expressions or informal tone.
  • Keep the letter concise and focused on the resignation, avoiding unnecessary details.
  • Proofread the letter carefully to ensure it is free of spelling or grammatical errors.

Sending the Letter: When sending the Formal Resignation Letter to your employer, consider the following:

  1. Address the letter to your immediate supervisor or the appropriate person in the HR department.
  2. Use a professional email subject line, such as "Formal Resignation Letter - [Your Name]."
  3. Attach the letter as a PDF or Word document, or copy and paste the text into the body of the email.
  4. Send the email during business hours and follow up with a conversation if necessary.

Things to Take Care of:

  • Ensure that the tone of the letter is respectful and professional throughout.
  • Double-check the recipient's name and title for accuracy.
  • Avoid including personal grievances or negative comments about the company or colleagues.
  • Keep a copy of the letter for your records.
Formal Resignation Letter Template in MS Word
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