A Business Letterhead That Carries Its Own Contact Footer
Most small companies send letters, quotes and notices that look different every time, because the logo is pasted at the top of a blank page and the address is retyped by hand. This business letterhead fixes that. The header, the footer, the social handles and even a QR code are already placed, so you only type the letter itself. It is a sensible choice for a trading company, a consultancy or a service firm that wants a clean and slightly corporate page.
What the Blue and Charcoal Header Looks Like
The page is 8.5 x 11 inches in portrait and has one page. At the top left sits a solid blue block that holds the logo, with a short slogan line below it. A charcoal bar runs across the header to its right, and a thin grey band closes the header off. Three small icon lines carry the handles /fbhandle, /twitterhandle and /LinkedInpage, so a reader can find your social pages without leaving the letter. The font is Inter, which stays readable at small sizes.
The Lotus Watermark Behind Your Text
A pale lotus shaped watermark sits in the centre of the page. It is light enough that body text stays clear, but strong enough to give the page some identity once printed. If your brand does not suit a flower, click the watermark and replace it with a faded copy of your own logo, or delete it for a plain page. Because it is a picture, it will not change colour when you edit the text.
Ref. No and Date Lines Under the Header
Directly under the header is a single line reading Ref. No and Date. The reference number is useful for invoices, quotations and replies, because the recipient can quote it back to you. If you never use references, delete the words Ref. No and keep only the date. Many offices type the date in full, such as 14 March, to avoid confusion between day and month formats.
The Cyan Footer With Address, Phone and QR Code
The lower part of the page has a cyan footer. A line of text shows the street address, two phone numbers, an email address and a website, and a QR code sits at the right edge. Replace the sample address and numbers with real ones, then replace the QR image with a code that points to your website, a booking page or a map. Test the code with a phone before you print a stack of pages.
Which Parts You Can Change Online
The text boxes are editable, which covers the Ref. No and Date line, the contact line and the three social handles. The logo block, the QR code and the watermark are pictures, so click each one and choose Replace Image to swap it. The coloured shapes belong to the background design. If your brand colour is not blue, the safest approach is a logo in your own colours, since the shapes keep their original colours.
Using the Page for Letters, Quotes and Notices
- Cover letters that accompany a proposal or contract.
- Price quotations sent by email as a PDF.
- Payment reminders and statements of account.
- Letters of reference for staff or suppliers.
- Formal notices to customers about a change in service.
Type directly in the open area between the Ref. No line and the footer. About 5 inches of height are free, which suits roughly 300 to 400 words at 11 point.
Sending the Letterhead as a PDF or a Print
If you email letters, export the page as a PDF so the footer and the QR code stay in place on the reader’s screen. For paper, print on 90 to 100 gsm white paper. The charcoal bar and the cyan footer reach the edges of the page, so a home printer may leave a thin white margin. Choose the fit to page setting, or print through a shop if full bleed matters to you.
Before You Save the Final Copy
Read the contact line twice, once for numbers and once for spelling. Check that the website address opens, that the social handles exist and that the date is current. Save a copy without the letter text, so you always have a clean master to start from next time.
If you want a header in dark navy, see the company letterhead. For a bold red look, try the creative business letterhead. A maroon design with a laurel watermark is the professional letterhead design. More are in letterheads.
