Timesheet Templates for Work Hours, Shifts and Attendance
Part of: Business & Office
Hours are money, and a clear record of them keeps pay fair and projects honest. These timesheet templates cover the whole job: weekly and monthly sheets, overtime and pay pages, freelancer and contractor logs, shift schedules, attendance registers, leave trackers and payroll summaries.
Pick the layout that matches the way you work, retype the sample details in the online editor and download a print ready PDF or an image to share. Tables, colours and fonts are all editable.
Choose a Timesheet by the Way You Work
A timesheet for a nanny is not a timesheet for a nurse. Start with the group that sounds most like your situation, then look for the closest layout.
| Your situation | Templates to look at |
|---|---|
| Regular employees | Weekly, biweekly, semi-monthly, monthly and daily timesheets, lunch break sheets, time cards and part-time sheets |
| Pay and overtime | Regular and overtime timesheets, pay calculation sheets, overtime requests, monthly overtime trackers and payroll hours summaries |
| Freelancers and contractors | Freelancer timesheets, contractor timesheets with an invoice summary, consultant logs and billable hours statements |
| Home and care work | Nanny, babysitter, caregiver, housekeeper, intern and volunteer hours sheets |
| Trades and services | Construction, cleaning crew, restaurant, retail, nursing, security, driver, tutor, work from home and field technician sheets |
| Schedules and attendance | Weekly schedules, monthly rosters, rotation rosters, availability forms, shift swaps, sign-in sheets and attendance registers |
| Time off and tracking | Paid time off, sick day and comp time trackers, late arrival logs, annual hours trackers, mileage logs, project trackers and time blocking logs |
What a Good Timesheet Records
A timesheet is a short, honest record of time. At a minimum it shows who worked, on which dates, when each shift started and ended, how long any unpaid break lasted and how many hours that adds up to. Good ones add the details that stop arguments later: a pay period, a rate, a manager and a signature from both sides.
Weekly, Biweekly and Monthly Timesheets
Match the sheet to your pay cycle. Weekly pages have room for a note and a signature. Biweekly pages show two weeks side by side with a total for each. Semi-monthly and monthly pages list every date, so there is no doubt which day an entry belongs to. Choose the shortest period your payroll allows.
Overtime, Pay and Billing Sheets
Some pages go further than hours. Overtime sheets split regular and extra time, pay sheets show earnings at an hourly rate, and billing sheets turn hours into a statement with tax and a total due. Rates, tax and overtime rules in the samples are examples, so replace them with your own.
Shift Schedules, Rosters and Attendance Records
Planning is the other half of time. Colour coded weekly schedules and monthly rosters show who works when, rotation pages repeat a pattern across crews, and availability and swap forms keep changes written down. Sign-in sheets, registers and attendance records show who actually turned up.
Time Off, Overtime and Lateness Trackers
Single purpose trackers keep balances straight. Paid time off and comp time pages carry a running balance after every entry, and sick day and late arrival logs show patterns early. Keep them respectful and factual, and share them only with people who need to see them.
How to Fill In a Timesheet Template
- Open a template and click any text to retype it with your own details.
- Double click a table to edit its cells, and use Add Row if you need more lines.
- Enter real start and end times, then work out the hours.
- Download a PDF to print and sign, or an image to send.
- Keep signed copies with your payroll or project records.
Tips for Accurate Time Records
Write times when they happen, not from memory on Friday. Use one format for hours, either decimals or hours and minutes, and keep to it. Note breaks in the same way every day. Ask a second person to check totals before pay is calculated.
Printing Timesheets and Choosing a Paper Size
Most pages are US Letter, with several in A4 and a number in landscape for wide grids. One is a narrow card for a rack. Print at actual size, and choose a setting that includes background colours if you want the headers to appear.
More Templates for Offices, Teams and Small Businesses
Looking for more documents for your organisation? Browse business and finance templates, find notices in announcements, or explore teacher planning pages in teacher resources and dated planners in calendars.
Timesheet Template FAQs
Do the templates calculate hours and pay for me?
No. Every table holds typed text, so the sample totals are already worked out for you and you retype them when you change a figure. Check your sums before you sign or send a page.
Can I edit the tables in the templates?
Yes. Every table is a real editable table. Double click it to retype cells, add rows or change the number of columns. Colours and fonts can be changed too.
Are the sample names, rates and figures real?
No. All names, companies, dates, rates and totals are made up for illustration. Replace them with your own details before you share a page.
Are the overtime and tax rates correct for my country?
They are examples only. Overtime multipliers, tax rates, sick pay and mileage rates differ by place and employer, so use the rules that apply to you.
Does a timesheet count as an official payroll or legal record?
It is a clear record of hours, not legal advice. Some jobs, such as driving, need official forms or devices, so check what your regulator or employer requires.
Can I use a template for a team?
Yes. Schedules, rosters, registers and summary pages are made for several people on one sheet, and individual sheets can be collected into a team summary.
Can I add my own logo and colours?
Yes. You can place your logo on the page and recolour headers and accents to match your brand.
What sizes are the templates and can I print them at home?
Most are US Letter, with some in A4 and some in landscape. Download a PDF and print at actual size on plain paper, or card for the time card.
How long should I keep completed timesheets?
Retention periods depend on your country and your employer. Ask your payroll provider or a local adviser, and keep signed copies somewhere safe in date order.
Can I use a template for a job that is not listed?
Yes. Pick the closest layout and retype the headings. A weekly sheet, a daily log or a project tracker can be adapted to most kinds of work.
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