Paying a nanny or babysitter fairly starts with an honest record. Families want to be sure that they pay for the hours worked, and caregivers want to be sure that late pickups, evening bedtimes, and weekend lessons are counted. A weekly sheet that both sides can read settles the matter before it becomes awkward. This one is warm and friendly, with hearts in the corner, and it records what happened as well as when.
A Pastel Page With Pink, Teal and Hearts
Three hearts in pink, mint, and yellow float at the top right. The title Nanny and Babysitter sits in pink Fredoka One, and the word Timesheet follows in teal. Nunito sets the smaller text with soft, rounded letters. The look is cheerful and domestic, suitable for a fridge door or a kitchen folder, and nothing about it feels like an office form.
Caregiver, Family, Children and Week
A strip across the top lists the caregiver, the family, the children and the week starting date. The sample caregiver is Tessa Morgan, working for the Adeyemi family, caring for Zoe aged six and Kofi aged three, for the week starting Monday 2 November 2026. Naming the children matters, because a rate often depends on how many are in your care.
What the Weekly Table Records
| Column | Meaning | Sample Monday |
|---|---|---|
| Day | Weekday | Monday |
| Arrived | Time you started | 3:00 PM |
| Left | Time you finished | 7:00 PM |
| Hours | Time worked | 4.00 |
| Kids | Number of children | 2 |
| What we did | Short activity note | Homework and dinner |
Tuesday is a school run, Thursday is a day off, and Saturday is a swimming lesson.
Why the What We Did Column Helps
An activity note takes five seconds to write and gives the family a window into the day. It also supports the hours: park and snacks until 7:30 PM explains a late finish better than a bare time. Over weeks, the notes make a small diary of the children’s routines, and they help when a new carer takes over.
Three Money Tiles
Under the table, three tiles show hours this week, the rate per hour and the amount owed. In the sample, Tessa worked 20.00 hours at 17.00, so the family owes 340.00. The final tile is a deeper pink so it stands out. The tiles are text, so retype them if you change a time, and check the arithmetic against the table.
Notes From the Family
A ruled box asks for allergies, bedtimes, and extra costs. The sample reads: Kofi has a nut allergy, bedtime is 7:30 PM, and taxi fare for Saturday is 9.00. Safety information belongs on the sheet because it travels with the caregiver and is read every week. Taxi and food costs go here too, so that they are reimbursed alongside the wages.
Filling in the Sheet Together
- The caregiver writes arrival and leaving times each day.
- Hours are worked out and entered, with the number of children.
- A short activity note is added.
- On the last day, the caregiver totals the hours and the amount.
- The parent checks the figures and both sign.
Agreeing Rates Before the First Week
Talk about money before the first shift. Agree the hourly rate, whether it rises for a second child, what happens when the family comes home late, and whether holidays are paid. Write the agreement on the sheet or in an email. A clear start prevents the small resentments that so often strain a nanny and family relationship.
Handling Late Pickups and Short Notice
If the parents return an hour late, add the time and say so in the notes. If a booking is cancelled at the last minute, agree beforehand whether a minimum payment applies. The sheet is the right place to record such events, because it keeps the memory of what was said fair and visible.
Records for Tax and Employment Rules
Rules about household employment vary widely. Some places treat a regular nanny as an employee, with tax and insurance duties for the family. Keep signed weekly sheets for the period your local rules require and ask a local adviser if you are unsure. The sheet is a record of hours, not tax advice.
Using the Sheet for Occasional Babysitting
For one evening of babysitting, a single row is enough. Leave the other rows blank or delete them. Add the date in the week starting field, fill in the hours and rate, and have the parent sign when they get home. It takes a minute and avoids the awkward moment of working out the total at the door.
Changing Names, Rates and Colours
Every label is editable. Replace the children’s names, retype the rate and recolour the hearts to suit your family. The table is a real Table object, so you can add rows for two weeks. If you prefer a plain look, delete the hearts and change the page background.
Signatures and Keeping Copies
Two lines at the foot are for the caregiver and the parent. Take a photo of the signed page for your own records, and let the family keep the original. If a question comes up later about a particular week, both of you can see the same evidence.
Keeping the Nanny Sheet Fair for Both Sides
A fair sheet is one that neither person feels nervous about. Fill it in daily, not at the end of the week, and let the parent look at it whenever they like. When both sides see the same numbers as they happen, small differences are fixed within a day, and trust grows instead of resentment.
Planning Holidays and Sick Days With the Family
Decide in advance how a family holiday, a sick child, or a sick caregiver affects pay. Some families pay the usual hours, others pay nothing for days worked. Write the agreement in the notes box once, so that the question never has to be asked again in the middle of a stressful week.
Nanny Timesheet Questions
Can I use it for more than one family?
Use one sheet per family. Keep them in separate folders so rates and notes stay apart.
Where do I add overnight stays?
Write the arrival and departure times across midnight and explain in the notes how the night is paid.
Does it work out the pay for me?
No. Add the hours and multiply by the rate yourself, then retype the tiles when your times change.
