Commission is the most motivating and the most scrutinised part of a salesperson’s pay. Reps check every figure: which deals counted, when they were paid, which tier they reached, and why a refund was clawed back. A clear commission payment voucher answers those questions in writing, which saves arguments and builds trust in the plan. This template shows the calculation step by step, under a header with a rising bar chart and a trend arrow.
A Chart That Climbs
The header is a deep teal band. On the right, six bars rise from left to right, the last one in bright yellow, with a white trend line and arrowhead climbing above them. On the left, a small yellow caption reads “Sales payout · Q2 2026”, the title “Sales Commission Payment Voucher” is set in white Figtree, and the logo sits on a white plate below.
Voucher and Plan Details
Two tables under the header record the voucher (number SC-Q2-0045, the April to June period, payment date and direct deposit) and the rep (Priya Shah, rep ID, West Midlands territory and a tiered 5% / 7% plan). Stating the plan on the voucher means the rep can check the maths against the agreement.
Closed Deals
The deals table lists each invoice that counts towards commission, with client, the date the client paid, the sale value and status:
| Invoice | Client | Paid date | Sale value |
|---|---|---|---|
| INV-7781 | Larkspur Dental | Apr 22 | $18,400.00 |
| INV-7802 | Oakfield Clinics | May 6 | $26,750.00 |
| INV-7816 | Hartwell Optics | May 19 | $9,200.00 |
| INV-7840 | Brightview Vets | Jun 3 | $14,300.00 |
| INV-7865 | Kingsway Pharmacy | Jun 24 | $31,600.00 |
Many companies pay commission only when the customer has paid, which is why the table records the paid date. Total sales for the quarter are $100,250.00.
The Tier Progress Meter
A long rounded bar shows how far the rep got through the tiers. The teal fill stops at $100,250 sold, a yellow marker shows the $60,000 threshold, and captions explain the tiers: 5% up to $60,000 and 7% above it. Reps instantly see how close they came to the next milestone, which makes the voucher a motivation tool as well as a record.
Working Out Tiered Commission
The totals table shows the calculation:
- Tier 1: 5% of the first $60,000 = $3,000.00.
- Tier 2: 7% of the remaining $40,250 = $2,817.50.
- Less a $310.00 clawback for a refunded earlier sale.
- Commission payable: $5,507.50.
Marginal tiers like these pay the higher rate only on sales above each threshold. Some plans instead pay the higher rate on all sales once a target is hit; if yours does, change the totals rows and explain the rule on the voucher.
Clawbacks Explained
A clawback recovers commission paid on a sale that was later refunded or cancelled. Showing it as its own line, with the invoice it relates to, keeps the deduction transparent. Reps are far more accepting of a clawback they can see than of a smaller payment they cannot explain.
Amount in Words and Signatures
A box beside the totals writes the payable amount in words: “Five Thousand Five Hundred Seven and 50/100 US dollars”. Three signature lines follow for the rep, the sales manager and finance. The rep’s signature confirms they agree with the calculation.
Preparing a Commission Voucher Each Period
- Export the rep’s closed and paid deals for the period.
- Remove deals that do not qualify under the plan.
- Calculate each tier and any clawbacks.
- Have the sales manager review, then finance approve.
- Give the rep a copy before or with the payment.
Other Commission Structures
The template adapts to flat-rate plans (one percentage on everything), gross-margin plans (commission on profit, not revenue) and team splits (two reps sharing a deal). Rename the table columns and totals rows to match; for split deals, add a “Share” column with each rep’s percentage.
Changing Currency and Colours
All amounts are text, so change “$” to your currency. The teal header and yellow highlight can become your brand colours; the chart is a group of rectangles and a line, easy to recolour.
Emailing the Voucher to Your Rep
Download As PDF to email the voucher to the rep, or print and file it with the payroll records. Keep commission vouchers alongside the signed commission plan for each year; they are the evidence if a dispute arises later.
When Commission Is Earned
A written commission plan should say exactly when commission is earned: when the contract is signed, when the order ships or when the customer pays. Paying on cash received, as in the sample, protects the business from paying commission on sales that never turn into money. Whatever the rule, the voucher should show the date that triggers payment for each deal.
Draws Against Commission
Some reps receive a regular draw, an advance against future commission, especially when they are new. If your plan uses draws, add a line to the totals table, “Less: draw paid this quarter”, so the voucher shows the net commission still owed. Make sure the plan says whether unearned draws must be repaid.
Sharing Results Fairly
Commission vouchers are confidential to each rep. Teams that publish leaderboards should share rankings or percentages of target, not other people’s pay. Keeping vouchers private respects reps and avoids awkward comparisons.
Commission Voucher FAQ
Can I add more deals?
Yes. The table has spare rows and Add Row adds more.
Does the progress bar update itself?
No. Resize the teal fill shape to match the new sales total.
What size is it?
US Letter, 8.5 x 11 inches.
Can I show a quota instead of tiers?
Yes. Replace the tier captions with “Quota: $90,000” and mark the quota on the bar instead of the tier threshold.
Can I change the bar chart colours?
Yes. The chart is a group of rectangles; pick new fills from its swatches.
Can a manager sign for the team?
Each rep should sign their own voucher to confirm they agree with the figures.
Should refunds always be clawed back?
Only if your written plan says so; show the rule on the voucher when you apply it.
