The First Face Visitors See
Receptionists set the tone of a business in the first thirty seconds. They greet visitors, answer calls, direct deliveries and calm situations that other staff never see. A name card for a receptionist is useful in two ways: callers and visitors get a direct contact for future questions, and the receptionist is recognised as a named person rather than a voice at a desk. This template pairs a strong burgundy and black design with all the contact details a front desk needs.
Stripes, a Square Photo and a Tag
The card is 3.375 x 2.125 inches in landscape. The background is white. Bold burgundy and black diagonal stripes run along the left edge and across the bottom right corner, forming a frame, and a black slash cuts the top. In the top right corner, a burgundy and black logo block sits with COMPANY NAME beside it. On the left, a photo placeholder sits in a white box. Next to it, the name AMELIA WILSON appears in burgundy, with WILSON in italic, and a burgundy tag reads RECEPTIONIST.
Below, three burgundy square icons show a phone, an envelope and a map pin, with PHONE 1234567890, EMAIL [email protected] and ADDRESS Main Street, City State, ZIP Code 12345. At the lower left, DEPARTMENT NAME is in bold capitals.
Which Number Should a Receptionist List?
A receptionist’s own extension is less useful than the company’s main line, so consider what you want people to call. A card that lists the main number and a shared front desk email, such as reception at your company, works well. If the receptionist also handles bookings, add a line for the booking email. Check the details with the office manager before printing.
- Main switchboard number with extension.
- Reception email address.
- Opening hours, if visitors need them.
- Street address and a short note on parking or access, on the back.
Using the Back of the Card
This template has one side. For a more helpful card, duplicate the page and use the second side for visitor information: the Wi-Fi network, the nearest car park, the lift code or the fire assembly point. A receptionist’s card is often handed to visitors, so practical details make it more useful than a standard business card.
Changing the Burgundy to Your Brand
The burgundy tag and icon colour are editable, though the stripes are artwork. If your company uses a different colour, change the tag and the text colour to match your brand, and replace the logo block. The black and white elements work with almost any colour.
A Friendly Photo
For a front desk role, a smile in the photograph is a good idea. Click the placeholder and choose Replace Image. Choose a simple head and shoulders picture with a plain background. If your company prefers no photographs on cards, delete the placeholder and move the text to the left.
Printing the Reception Card
Use 300 to 350 gsm card stock, matte or silk. Print and cut to 3.375 x 2.125 inches, eight to a sheet. If you hand cards out daily, a larger print run is economical. Keep a small holder on the desk so that visitors can take one.
For other support roles, see the office assistant name card and the sales representative name card. More are in ID cards.
