Step by Step: Make a Name Badge for Your Event
- Decide what the badge must show. For most events that is a first name, a last name, a role or company, and the event name. Anything else is optional.
- Open the template. The badge is 3.375 x 2.125 inches in landscape, the size of a credit card, which fits a standard badge holder.
- Replace the logo. At the top left sits SAMPLE LOGO with a small line of text. Click it and replace it with your organisation’s logo.
- Type the person’s name. The orange tag holds FIRST on one line and LAST NAME on the next, in white letter spaced capitals. Below, Job Title Here is a small dark line for the role or company.
- Add the event name. The line EVENT NAME HERE is in black capitals under the tag, with a line of filler below it. Replace both with your event and the date or location.
- Update the contact bar. The orange pill at the bottom shows 1112223333, 1234567890, [email protected] in white. Replace it with the event’s help desk number and email.
- Replace the photograph. The round photo shows a bearded man in a navy suit. Click it and choose Replace Image, or delete it for a text only badge.
- Print and cut. Use 250 to 300 gsm card stock and a lanyard holder.
The Orange and White Look
The badge is white with an orange rounded tag along the left, a thin orange arc around the photo at the right, and the orange contact pill at the bottom. The name is the largest text on the card, and it sits on a coloured background, which makes it easy to read at a distance. The letter spaced type gives a clean, modern feel.
Why a Photo Helps at Some Events
At small, closed events such as workshops or internal meetings, photos on badges help people learn names. At large public events, they are rarely needed. If you want photos, collect them at registration, and keep the same style for everyone. A circle crops the corners, so ask for head and shoulders portraits.
Long Names on the Orange Tag
Some names are long. The tag has room for about twelve letters per line at the default size. If a name is longer, reduce the font size by a point or two, or split it on two lines. Always print names the way the person writes them, including accents and hyphens.
Role Labels Without Changing the Design
Use the small line under the name for the role: Attendee, Speaker, Press, Volunteer. If you want a quick visual code, change the tag colour for each group in the editor, and print them in batches. Staff can then see at a glance who is who.
Practical Notes on Printing
If you print many badges, save each person as a separate file or use a table of names in a spreadsheet to keep track. Check each name with the registration list before printing. A small print run of spares for last minute guests is wise. Eight badges fit on a letter sheet.
For a vertical conference badge with a speaker band, see the conference name badge. For a double sided attendee ID, see the conference attendee ID card. More are in ID cards.
